Project Guide

Funding template guide

This information will help you compile a project for a volunteer to help you put together a template document that you can refer to when applying for grants.

Skills required

You're likely to require the volunteer to have:

  • Experience completing grant applications 
  • Communications skills including writing for marketing purposes

Likely project deliverables

The pro bono professional will deliver the following:

  • Grant template outlining the key messages/information about your organisation such as mission statement, strategic plan, activities and budget
  • Tips on how to customise a grant template to make it stand out

Estimated time required

A project like this could be expected to take the volunteer 8-10 hours over two weeks.

Example of project steps with time estimates

Step one: Volunteer reviews relevant materials

The not for profit gives the volunteer relevant information about the organisation, for example: previous grant applications, strategic plan, mission statement, vision, budget and goals.

Likely time commitment for volunteer: two-three hours reading and reflecting


Step two: Brainstorming session

Volunteer and not for profit get together to brainstorm key messages and information required to create a useful grant template

Likely time commitment for volunteer: one-two hours in meeting


Step three: Writing

Volunteer drafts the grant application template and sends to the organisation for review

Likely time commitment for volunteer: three-four hours


Step four: Feedback and finalising

Volunteer incorporates the feedback and updates the template, and sends to the organisation to begin using.

Likely time commitment for volunteer: two hours

Check: before you list this project your organisation will have:

  1. Identified the information that will brief and support the volunteer to do this project including your strategic documents and previous grant applications
  2. Know what type of information you want in your template, that is commonly requested by funders
  3. Your availability to attend brainstorming meeting and review the draft