what you’ll do.

As the GBB Board Secretary, you’ll work closely with:
The Co-Chairs (two)
The trustees (four)
The General Manager

you’ll focus on:

-Preparing and distributing the meeting agenda
-Ensure all necessary people have contributed to it.
-Upload documents to Board Pro and distribute ahead of each meeting.
-Recording and distributing beautiful (and accurate) minutes
-Use tools that will ensure your minute-taking is accurate.
-Send to Co-Chairs for sign-off before distributing.
-Distribute to Trustees and General Manager for comment.
-Scheduling and attend meetings
-Use Board Pro and Google Calendar to schedule meetings and distribute virtual meeting link (Google Meet)
-Attend all meetings (~90 minutes, usually second Monday of the month in the evening, though subject to change)
-Managing Board correspondence files
-Protect and enhance the GBB brand:
-Represent GBB in a credible, professional and appropriate manner at all times.
-Proactively develop and maintain effective and collaborative working relationships.
Maintain wellbeing
-Ensure understanding of and compliance with GBB Health and Safety (H&S) requirements.
-Notify the Co-Chairs of any risks associated with the role and work with them to mitigate these risks.
-Any other related tasks and duties requested/assigned by the Co-Chairs.

Internal communities

Board members
General Manager
HQ staff and volunteers
Chapter committees and volunteers

To support our internal communities, you’ll need to:

-Ensure that minutes accurately reflect board discussion and decisions, and are distributed to all those who should receive them in a timely manner.

External stakeholders

Funders
Recipient organisations
Commercial partners and funders

To maintain relationships with our external stakeholders, you’ll need to:

-Ensure any organisations are referenced correctly and appropriately in minutes, and when required, send minutes to stakeholders.

what’s in it for you

-You get to have a swear word on your CV and LinkedIn profile.
-Great professional development.
-The chance to network with some great (and hilarious) people.
-Insights into the inner workings of a national, volunteer-driven not-for-profit organisation.
-About five hours a month dedicated to the work of spreading kindness to people having a tough time and the feelgoods that come with that.

essential skills and personality traits.

-Bloody good sense of humour
-General administration
-Good communicator - with all kinds of people about all kinds of things
-Proficient using email systems, web-based tools (especially Board Pro), Google Drive
-Sees beauty in the distilling the essence of discussion
-Happy working as part of a connected but virtual team
-Valuable (but not necessarily essential) skills
-An understanding of the community / not for profit sector
-Experience working collaboratively and remotely
-The ability to work with a variety of sectors and people
-Stylish administration processes
-Experience wrangling board chairs and trustees

what we do.

Good Bitches Baking (GBB) is a nationwide organisation that spreads kindness in the community through the mechanism of baking. We have about 2700 Good Bitches in 30 chapters who bake treats in their own kitchens for people having a tough time.

BUT we have a lot more kindness to give. We’re looking at new ways we can enable small doable acts of kindness that will contribute to healthy, resilient, compassionate communities.

Because we’re so comfortably established now and settling into a growth period, there’s a lot required to keep the ovens on and the beaters beating. We want to maximise the opportunity to promote more kindness in our communities, but also ensure that the ‘moment of happiness’ doesn’t become unmanageable for our recipients or stop being fun for our volunteers, and that everyone has a consistently excellent experience when they come into contact with GBB.