Seeking a Superstar Board Secretary: Unleash your Mad Skills and Make a Lasting Impact

Seeking a Superstar Board Secretary: Unleash your Mad Skills and Make a Lasting Impact

Seeking a Superstar Board Secretary: Unleash your Mad Skills and Make a Lasting Impact
Kiwi Kids Music

Estimated Time: 80 - 160 Hours Over 12 - 24 Months

Join our passionate team as a Volunteer Board Secretary and contribute to the success of our organization. Your skills and dedication will help drive our mission forward and create a positive impact on the community we serve. Position Overview: As the Volunteer Board Secretary, you will play a vital role in providing administrative and organizational support to the board of directors of our organization. Your exceptional organizational and communication skills will help ensure effective board operations and facilitate smooth decision-making processes. This voluntary position offers an exciting opportunity to contribute to our mission and make a positive impact in the community.

Working location


Proposed project steps with time estimates

1. Meeting Management:
- Coordinate and schedule board meetings, ensuring all members are informed of meeting dates, times, and locations.
- Prepare and distribute meeting agendas and supporting documents in a timely manner.
- Attend board meetings, record accurate minutes, and maintain an organized record of meeting proceedings.

2. Documentation and Record-Keeping:
- Maintain official records and documents, including board policies, bylaws, meeting minutes, and resolutions.
- Ensure legal and regulatory compliance by keeping up-to-date with relevant laws and regulations.
- Safeguard confidential information and handle sensitive board-related matters with discretion.

3. Board Communication:
- Facilitate effective communication between the board and external stakeholders.
- Assist in drafting and distributing official correspondence, such as letters, emails, and announcements.
- Maintain open lines of communication with board members, addressing inquiries and requests promptly.

4. Annual Reporting and Compliance:
- Collaborate with board members to prepare annual reports and documentation required for regulatory compliance.
- Assist in the preparation and filing of necessary legal and financial documents.

5. Board Support and Development:
- Provide administrative support to the board chairperson, including scheduling meetings, coordinating board retreats, and managing travel arrangements if necessary.
- Assist with board member orientation and onboarding processes, ensuring smooth integration of new members.

Qualifications and Skills:
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in record-keeping and document management.
- Attention to detail and accuracy in preparing meeting minutes and official documents.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work collaboratively with diverse board members.
- Familiarity with nonprofit organizations and board governance is desirable but not mandatory.

What We Have In Place

Our current Secretary has provided exceptional support and secretariat for the past two years plus, a change in her career focus requires for her to step back from being an officer of the KKM Board. A full supportive handover will be provided

Kiwi Kids Music
Arts and Culture
Good Cause
Health - Children
Health - Family
Health and Nutrition
Mental Health
Wellbeing - Children
New Zealand wide
Kiwi Kids Music is a charitable Trust formed to nurture NZ children’s music/content creators; and to advance the potential of kiwi kids to live healthy fulfilling lives, through the support of music that’s made especially for them – their stories, their songs.
What we Do
Tamariki are at the heart of all we do. The Trust works to provide our members personal and business development workshops; networking opportunities; and promotion via our website, social media pages and events, through which they can reach and extend their audience. In doing so we provide kiwi kids and their families local content, made specifically for them, which connects more closely to their community; engendering awareness and a sense of belonging. The music covers all genres and age groups; it entertains, informs, educates and encourages emotion and physical response; participation and fun – all crucial to an individual’s wellbeing.
Kiwi Kids Music