Responsibilities:
1. Meeting Management:
- Coordinate and schedule board meetings, ensuring all members are informed of meeting dates, times, and locations.
- Prepare and distribute meeting agendas and supporting documents in a timely manner.
- Attend board meetings, record accurate minutes, and maintain an organized record of meeting proceedings.

2. Documentation and Record-Keeping:
- Maintain official records and documents, including board policies, bylaws, meeting minutes, and resolutions.
- Ensure legal and regulatory compliance by keeping up-to-date with relevant laws and regulations.
- Safeguard confidential information and handle sensitive board-related matters with discretion.

3. Board Communication:
- Facilitate effective communication between the board and external stakeholders.
- Assist in drafting and distributing official correspondence, such as letters, emails, and announcements.
- Maintain open lines of communication with board members, addressing inquiries and requests promptly.

4. Annual Reporting and Compliance:
- Collaborate with board members to prepare annual reports and documentation required for regulatory compliance.
- Assist in the preparation and filing of necessary legal and financial documents.

5. Board Support and Development:
- Provide administrative support to the board chairperson, including scheduling meetings, coordinating board retreats, and managing travel arrangements if necessary.
- Assist with board member orientation and onboarding processes, ensuring smooth integration of new members.

Qualifications and Skills:
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
- Proficiency in record-keeping and document management.
- Attention to detail and accuracy in preparing meeting minutes and official documents.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal skills and the ability to work collaboratively with diverse board members.
- Familiarity with nonprofit organizations and board governance is desirable but not mandatory.

Our current Secretary has provided exceptional support and secretariat for the past two years plus, a change in her career focus requires for her to step back from being an officer of the KKM Board. A full supportive handover will be provided