Board secretary - FINZ
Board secretary - FINZ
Fundraising Institute of NZ
Estimated Time: 3 - 5 Hours Over
The Fundraising Institute of NZ is in a time of refresh and refocus – the board as a group is still pretty new and we’re looking for an amazing board secretary to keep us on track and our governance records in good shape. We’d love to hear from you if you’re a great administrator, have a sharp ear for the crucial details in a discussion, can write accurately and informatively, and would love to see the people who spend their days raising funds for Aotearoa’s for-purpose sector be well supported and resourced by a future-focused membership organisation.
Working location
Proposed project steps with time estimates
This is an ongoing board secretary role. We currently meet fortnightly but will be moving to monthly meetings in the next few months.
What We Have In Place
As the FINZ Board Secretary, you’ll work closely with:
The Co-Chairs
The trustees
Your main tasks will be:
Agenda
Prepare in association with the Co-Chairs
Meeting preparation
Upload all documents to Board Pro
Distribute ahead of each meeting.
Use Board Pro and Google Calendar to schedule meetings and distribute virtual meeting link
Meetings
Attend all meetings (60-120 minutes, fortnightly but shifting to monthly in the not too distant future)
Records
Record and distribute clear and accurate minutes.
Send minutes to Co-Chairs for sign off.
Distribute to Trustees and Chief Executive for comment.
Manage Board correspondence files
General
Protect and enhance the FINZ brand
Maintain wellbeing
Ensure understanding of and compliance with FINZ Health and Safety (H&S) requirements.
Notify the Co-Chairs of any risks associated with the role and work with them to mitigate these risks.
Any other related tasks and duties requested/assigned by the Co-Chairs.
What’s in it for you
The Fundraising Institute of NZ is a national membership association in a time of refresh and refocus - you’ll be an integral part of keeping the still new board on track and supported as they work through some critical processes to get the organisation fully active and future-focused.
You’ll work closely with fundraising professionals who are committed to the sustainability, growth and wellbeing of the sector and its people.
You’ll be part of a supportive team who consider professional development to be integral.
Essential skills
Crisp administration skills
Clear communicator with all kinds of people
Handy with email systems, web-based tools and document management systems (especially Board Pro)
Can articulate the essence of a discussion clearly, meaningfully and accurately
Happy working as part of a virtual team